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Operations Assistant

New York, NY, USA

Job Type

Full Time

Remote Work Available

Hours: Will vary weekdays 7AM-4PM and 9AM-6PM, Weekends as required
Pay: Salaried

OVERVIEW

Overall Murals, Inc. is a Outdoor Advertising Company specializing in large-scale, hand-painted advertising murals. Based in Brooklyn since 2010, Overall Murals is expanding and seeking new talent to help lead our growth.

DUTIES

The Operations Assistant is responsible for creating and sustaining efficient administrative practices to assure that our project logistics are done in a timely and efficient manner. This position reports directly to the Co-Owners and supports the Operations Manager and Project Management Team as a whole.

This is a unique position dealing with the arts, advertising, marketing, and mostly Operations. The right person for this job will bring passion for the company, creativity, an upbeat attitude, and most importantly, humility.

Responsibilities include but not limited to:

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OPERATIONS AND PRODUCTION:
Answer the office phone if/when the Office Assistant is out.
Update dashboard of internal projects/flow/priorities/calendar
Systematize and maintain online spreadsheets
Arrange travel bookings for members of our paint team and office team when needed
Arrange equipment rentals, materials, etc.
Arrange transportation for projects
Arrange other miscellaneous logistics
Provide support to the Operations Manager, with communicating and travel arrangements with them paint crew during off hours and some weekends
Work closely with the Operations Manager and Company owners to oversee daily business operations
Assist with updating our schedule with upcoming campaigns
Organize and complete production sheets for each project
Help update and maintain project checklists through management systems (Slack and Trello)

HUMAN RESOURCES AND TALENT MANAGEMENT:
Maintain employee certification records, and schedule classes for new certifications
Assist with payroll editing
Flag and look out for any potential new team members

TERMS & COMPENSATION

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This is a FT remote position with an option to occasionally work out of our Brooklyn office if you reside in NYC
Scheduled reviews and raises based on performance
Professional, creative, fun, family-style environment in a mission-critical growth role

MINIMUM QUALIFICATIONS

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Experience: 1-2 years experience in an office or administrative role, preferably in a startup environment
Organized: Able to prioritize the rapidly evolving goals and tasks of an entrepreneurial environment
Communicator: Strong communication and presentation skills in any corporate/cultural environment
Creative: Rapid problem-solver and a strong contributor to company and client brainstorming

ADDITIONAL DESIRED QUALIFICATIONS

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Associate’s Degree
Team Player - communicative and naturally inclined to support your team
Art Enthusiast - familiar with current popular art & culture
Software: MS Office, Slack, Google Drive, and experience with Adobe applications (specifically Photoshop and Illustrator) a plus
Trello or another project management platform a plus

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