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Operations Assistant

REMOTE

Full-Time

Remote Work Available

Hours: Will vary weekdays 7 AM-4 PM and 9 AM-6 PM, Weekends as required
Pay: Salaried

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OVERVIEW

Overall Murals, Inc. is an Outdoor Advertising Company specializing in large-scale, hand-painted advertising murals. Based in Brooklyn since 2010, Overall Murals is expanding and seeking new talent to help lead our growth.

DUTIES

The Operations Assistant is responsible for creating and sustaining efficient administrative practices to ensure that our project logistics are done promptly and efficiently.  This position reports directly to the Co-Owners and supports the Operations Manager and Project Management Team.

 

This unique position deals with the arts, advertising, marketing, and primarily operations. The right person for this job will bring a passion for the company, creativity, an upbeat attitude, and, most importantly, humility. 

 

Responsibilities include but are not limited to the following:

 

  OPERATIONS AND PRODUCTION:

Answer the office phone if/when the Office Assistant is out

Update dashboard of internal projects/flow/priorities/calendar

Systematize and maintain online spreadsheets

Arrange travel bookings for our paint and office team when needed

Arrange equipment rentals, materials, etc 

Arrange transportation for projects

Arrange other miscellaneous logistics 

Provide support to the Operations Manager with communicating and travel arrangements with the paint crew during off hours and some weekends

Work closely with the Operations Manager and Company owners to oversee daily business operations

Assist with updating our schedule with upcoming campaigns

Organize and complete production sheets for each project

Help update and maintain project checklists through management systems (Slack and Trello)

HUMAN RESOURCES AND TALENT MANAGEMENT:

Maintain employee certification records and scheduled classes for new certifications

Assist with payroll editing

Flag and look out for any potential new team members

TERMS AND COMPENSATION

This is an FT remote position with an option to work out of our occasionally

Brooklyn office if you reside in NYC

Scheduled reviews and raises based on performance

Professional, creative, fun, family-style environment in a mission-critical       growth role

MINIMUM QUALIFICATIONS

Experience: 1-2 years experience in an office or administrative role, preferably in a startup environment

Organized: Able to prioritize the rapidly evolving goals and tasks of an entrepreneurial environment

Communicator: Strong communication and presentation skills in any corporate/cultural environment

Creative: Rapid problem-solver and a strong contributor to company and client brainstorming

ADDITIONAL DESIRED QUALIFICATIONS:

Associate’s Degree 

Team Player - communicative and naturally inclined to support your team

Art Enthusiast - familiar with current popular art & culture

Software: MS Office, Slack, Google Drive, and experience with Adobe applications (specifically Photoshop and Illustrator) a plus

Trello or another project management platform is a plus

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